Crossware Mail Signature

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Crossware Mail Signature is an email signature software application that automatically adds compliant, personalised and attractive email signatures to all emails. These signatures may include disclaimers, logos, graphics and advertising banners that can be randomised or targeted to specific recipients.

Companies send thousands of emails every day, therefore it is vital to ensure that each email displays your brand image as well as the appropriate contact details and disclaimer information.

IT Management

Save a huge amount of time by managing your entire organisation’s email signatures from one central database


Get the maximum out of your branding budget by ensuring that every email will convey your organisation’s professional brand image and advertisements.


Every single email from any device will be compliant with your correct disclaimer details.

CMS Demo

Benefits include

  • Email branding

    Create professional and consistent email signatures that include your company’s branding and correct personal details to be appended to all emails.

  • Centralised management

    Control all email signatures from one configuration database. Crossware Mail Signature may just sit on your workspace, yet it has power over every single device in your organization.

  • Email disclaimers

    Automatically append your legal disclaimer to every email. Our product even allows you to create multiple disclaimers for different departments or offices.

  • Email advertising

    Crossware Mail Signature is a powerful advertising tool. Promote your latest product, event or sale by appending targeted advertisements at the bottom of every email.

  • Mobile devices

    Crossware Mail Signature appends your professional email signature on all emails including those sent from mobile devices.

  • Multiple designs

    Configure multiple email signature designs and apply them to suit specific company divisions and departments – or even individuals.

  • Easy rich text editor

    Design your company’s email signature using a simple rich text field. Have control over fonts, tables and images.

  • Allow BYOD

    Let employees bring their own device to the office and set up their work mail with no branding issues to worry about.

  • Correct placement

    Insert disclaimers below the most recently typed text rather than at the bottom of the thread to ensure relevancy.

  • Tamper-proof

    Give specific individuals editing rights for signature designs and make them tamper-proof for everybody else.

  • No end-user effort

    Email signatures are managed centrally and therefore require no individual device setting up.

Installation requirements

All major Domino Server platforms from Version 8.0 and upward are supported, along with IBM Notes clients from Version 8.0 and above running on Windows/Linux/Macintosh. On Microsoft Crossware supports Exchange 2010, 2013, all Office 365 Enterprise Plans and selected Office 365 Business Plans.

Trial Crossware Mail Signature for FREE for 30 days


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Introducing Crossware Mail Signature for Office 365

Crossware Mail Signature


Crossware Mail Signature for Microsoft Office 365 - Product Overview

Crossware Mail Signature for Microsoft Office 365 - APAC